The Assisted Instrument Purchase Scheme (AIPS)
A Guide for Parents and Schools
The Assisted Instrument Purchase Scheme enables pupils having lessons at LEA schools, VAT registered Academy Schools including Free schools, University Technology Colleges for 14 - 19 year Olds and county music services to purchase musical instruments without paying VAT.
However, this is a voluntary scheme and not all schools or music services/authorities will participate. (Hereafter called 'schools'.)
This guide is designed to explain the scheme's rules and procedures to both parents and schools, with the intention of helping as many pupils as possible to benefit.
How does the scheme work?
- Once the parent/pupil has chosen an instrument and supplier, they should ask the school to place a formal order with the instrument retailer.
- The parent pays the school the ex-VAT price for the instrument plus any administration charge.
- The retailer supplies the instrument to the school.
- The school can reclaim the VAT on the instrument in the usual way. (Local authorities are refunded any VAT they incur in delivering their non-business statutory activities.)
- The school then gives the instrument to the student.
What are the rules?
The general conditions that the student must comply with to benefit from the scheme are as follows:
- The student must be at an LEA school, VAT registered Academy School, Free school, University Technology College for 14 - 19 year Olds or County music service.
- The school must place an order for the instrument, take delivery and be invoiced (enabling them to recover the VAT).
- The transaction between the student and school must take place on school premises in a room that is normally used for teaching.
- The instrument must be appropriate to the student's needs and ability.
- The instrument must be portable and taken to school on a regular weekly basis for use during lessons (from either school or local authority's education department.)
- The school must sell the instrument to the student at or below cost.
- Pupils of independent schools or non VAT registered academy schools would not ordinarily be able to benefit from the scheme - unless the student receives regular tuition from the local authorities music service.
Operation of the AIPS scheme
The onus is on the school to ensure that they comply with all VAT legislation and that all AIPS sales are transacted correctly according to the rules stipulated. For this reason, the operation of the scheme may vary slightly from area to area in order that individual schools internal controls are complied with.
In most instances, schools order directly with suppliers but, in some LEAs, the Music Service or a dedicated administration function deals with all AIPS transactions centrally. In such instances, your school or music teacher should know how to take advantage of the scheme.
In addition, some LEAs make a small administration charge to parents for processing the transaction, which obviously involves an amount of work for their school and education finance department.
Should your school or LEA finance function require more information on the scheme, this can be obtained from VAT Notice 701/30 Education and Vocational Training and for Academy Schools VATEDU70000
HMRC have confirmed that the information presented above appears to be in the spirit of the scheme.